Camera Ready Version

This page contains instructions for authors of accepted papers to NetGames 2009 on how to prepare and submit the camera ready versions of their papers.

I- Deadlines

  1. COPYRIGHT DEADLINE: The copyright form should be completed, signed, and submitted by November 08, 2009.
  1. FINAL PAPER DEADLINE: The camera ready versions of your paper must be submitted by November 08, 2009.
  1. REGISTRATION DEADLINE: Each paper should be associated with at least one Full registration by November 08, 2009 in order to be included in the proceedings. A paper without registered authors past November 08, 2009 will be withdrawn.

II- Copyright Form

The lead author for each paper must fill out and Email a signed copy of the IEEE Copyright Form to the workshop Chair ( by November 08, 2009.

A PDF, scanned image of your signed form by Email is preferred (please contact the workshop Chair if you wish to arrange to fax your signed copyright form).

Please use the following IEEE PUBLICATION TITLE in your Copyright Form:
2009 8th Annual Workshop on Network and Systems Support for Games

The Copyright Form is available in MS Word and PDF at the following links:

III- Formatting Instructions


Please note that camera-ready manuscripts should follow IEEE formatting instructions as detailed in this section.

The proceedings of NetGames 2009 will be published by ACM and IEEE, and will be included in the ACM DL and IEEE Xplore. The instructions provided in this section MUST be stricltly followed in order for your paper to be included in the conference proceedings.

General Instructions

Preparing your IEEE-compliant Camera Ready Manuscript

Formatting instructions are available at the following IEEE Proceedings Templates for LaTeX and Microsoft Word users. To prepare and submit your IEEE-compliant camera ready manuscript, you should strictly follow the five steps described below:
  1. Format your paper following the IEEE Proceedings Templates guidelines.
  1. DO NOT include in your final manuscript the copyright box that appears in the bottom left corner of the first page of the ACM Proceedings Template used to prepare your original manuscript. Instead, an IEEE copyright notice should be added as described in point 3 below.
  2. Add the appropriate copyright notice on the bottom left-hand side of the first page of your paper according to the following guidelines:

    • For papers in which all authors are employed by the US government, the notice is:
      U.S. Government work not protected by U.S. copyright

    •  For papers in which all authors are employed by a Crown government (UK, Canada, Australia), the notice is:
      978-1-4244-5605-5//09/$26.00 ©2009 Crown

    • For all other papers, the notice is:
      978-1-4244-5605-5/09/$26.00 ©2009 IEEE
NOTE: For Latex users, the copyright notice can be added as follows:
  1. First, use package command: \usepackage{eso-pic}
  2. Then, use the following command (everything in one line):
{\hspace{1.8cm}978-1-4244-5605-5/09/\$26.00 \copyright2009 IEEE}}

    If needed, the eso-pic.sty can be obtained by dowloading and              installing the eso-pic package from here.

  1. Generate Xplore-compatible PDF file of your IEEE-compliant manuscript (see section IV below "Generating IEEE Xplore-Compatible PDF File" for detailed instructions on how to generate Xplore compatible PDF files).
  1. Submit your Xplore-compatible PDF file via EDAS by November 8, 2009.

IV- Generating IEEE Xplore-Compatible PDF File

IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore. The new IEEE Xplore requirements for PDF will be enforced. All conference articles submitted for inclusion in IEEE Xplore must be in Xplore-compatible PDF format.

» Option 1: Generate Xplore-compatible PDF file by yourself

If you would like to create your own PDF file, please change the settings on your PDF distiller to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to:

  • Optimized,
  • Acrobat 5.0 compatibility,
  • ALL graphics at least 300 dpi resolution (higher if preferred),
  • ALL fonts MUST be embedded and subset,
  • Postscript settings DO NOT override distiller settings,
  • Page size is 612.0 x 792.0 points (8.5" x 11").
Note that you must verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.

You can also download the Adobe Sample distiller settings (ZIP, 53 KB) in order to ensure Xplore compatibility of your generated PDF. Note that some settings are required, some recommended and others suggested.

IMPORTANT NOTICE: You MUST CHECK your own generated PDF file for Xplore compatibility using the IEEE PDF eXpress tool described below BEFORE you submit your file to the EDAS portal.

» Option 2: Using IEEE PDF eXpress

NetGames 2009 has registered for use of the IEEE tool: PDF eXpress. IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

If you would like to submit your source file to PDF eXpress for conversion and validation, PDF eXpress converts the following file types to PDF:
  • Postscript
  • Microsoft Word
  • Freelance
  • PageMaker
  • FrameMaker
  • Word Pro
  • WordPerfect
  • QuarkXpress*
  • Rich Text Format
  • (La)TeX (DVI and all support files required)*
* For documents created in formats that do not embed source files, include all support files with the final manuscript in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.

    Instructions for using IEEE PDF eXpress:
  1. Click button to go to PDF eXpress.

    (PDF eXpress will open in a new browser window)
  2. Click button: "First time logging in PDF eXpress click here"
  3. Enter Conference ID: netgames09x
  4. Enter your email address
  5. Choose a password
  6. Continue to enter information as prompted (You will receive an email confirming the successful creation of your account).
  7. Upload either your source file or PDF file for Conversion and/or PDF Checking
  8. Use PDF eXpress to obtain an IEEE Xplore-compatible PDF file.
    1. The site contains extensive instructions, resources, and helpful hints.
    2. Through your PDF eXpress account, you may submit your source application files for conversion to PDF, and/or submit PDFs for checking.
    3. You will have the opportunity to revise your submission if you are not satisfied with the PDF that PDF eXpress creates for you, or if the system finds problems with your paper, or if your PDF fails the PDF Check.
    4. Technical support via email and telephone is available if you experience trouble in creating your PDF. If you have any questions regarding PDF eXpress Web site, please contact the PDF eXpress support staff at
    5. If there is a problem with your file, you will receive an e-mail detailing the problem(s). Otherwise the system will e-mail you a copy of your IEEE Xplore-compatible PDF file.

    Submitting a file to IEEE PDF eXpress is ONLY for creation of a IEEE Xplore-compliant PDF file. You MUST still submit your final PDF file through EDAS.

 NetGames 2009 Logo designed by Frédéric Delvalle